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We use FedEx, but can use DHL for international shipping if necessary. For freight (items over 150 lbs) we can use YRC. See Robin Whitley if you need to use DHL or a freight option.

We do not have a UPS account.

The deadline for same-day pickup is 2:45 pm; see under “Pickups” for more information.


Each lab is responsible for its own packaging and materials.

Hazardous Materials

The person packing the shipment must take the EHS training to ship hazardous materials, including dry ice.


Pre-printed labels with the department’s FedEx number are available in 148 Rosenau.

Label envelopes and dry ice labels are available in 149 Rosenau on the shelves over the poster printer and copier.

Write your name and accounting information on the label (see a sample label). Give the top copy to Robin Whitley.

If you cannot do this yourself, Robin Whitley can generate labels using the online system. Please provide the appropriate information (see “Shipping Information”).


Pickups must be scheduled with FedEx. For same-day pickup, make sure to schedule as early that day as you can. Packages can be left outside the door of 148 Rosenau.

Call 1.800.GoFedEx (1.800.463.3339) and say “schedule a pickup.” Make sure you connect with the appropriate department for either Express or Ground; they are separate pickups.

Ground packages can never be picked up the same day they’re labeled.

If necessary, Robin Whitley can schedule pickups online, in which case the package must be at 148 Rosenau by 2:45 pm.

Required Shipping Information

Sender Name

Recipient Name
Recipient Address
Recipient Phone Number

Service Type (Overnight, 2-day, etc.)
Number of packages
Weight of each package (there is a scale in 148 Rosenau)

Weight of dry ice (if applicable)
Dry ice sticker (if applicable)

Accounting information (for internal billing)
Contents (if international shipping)
Hazardous material information (if applicable)


University Shipping and Receiving Guidebook

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