Travel Prompter (pre-trip) | ESE Administrative Services Handbook

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This field is for validation purposes and should be left unchanged.

This travel is associated with:*

(This will determine who the travel request is sent to.)

Name*

Email*

PID*

No dashes

If you are changing your route or travel dates because of the personal travel, you will need to get comparison flight information from the same airline before booking your flight. See the Pre-Trip Authorization Policy.If you are driving and need to alter your route, or if you are choosing to drive rather than fly for personal reasons, you will only be reimbursed what a direct flight or drive would cost.

Personal Travel Explanation*

Please explain how you are altering your trip.

Destination*

City, State or City, Country where you will spend the most time.

Purpose of Trip / Name of Conference*

Funding information*

What funding is paying for the trip? Please provide Project ID, Cost Center, Fund/Source, or other specifically identifying information.

International Travel Approval - Faculty/Staff*

Please upload your approved international travel form. Reminder: it must be signed by Vivian Go. Gillings does not accept the chair's signature.

Accepted file types: pdf, Max. file size: 5 MB.

International Travel Approval - Student*

Please upload a screenshot from the HeelsAbroad portal showing the approval, destination, dates, and your name.

Accepted file types: pdf, Max. file size: 5 MB.

Expenses - Faculty/Staff

Student Travel Expenses

You may request money before the trip but must account for all expenses within 30 days of the trip. Please save receipts.

How much money do you need before the trip?*

Please enter an amount. After the trip, you will have to produce receipts for all expenses other than meals.

Pre-Authorization Form*

Please upload your completed pre-authorization form here.

Max. file size: 5 MB.

Temporary Staff

For temporary SHRA and EHRA employees

Appendices

Comments, Justifications, Questions