Understanding per diem/daily allowance
UNC will not reimburse any meals for a trip with no overnight stay. You must provide a lodging receipt even if you aren’t claiming lodging. If you stayed with family or friends, state that.
You cannot claim snacks.
Partial Day Travel
There are special rules for the first and last day of a trip, also known as “partial day” travel.
- Breakfast, first day: Must have left before 6 am
- Lunch, first day: Must have left before 12 pm
- Lunch, last day: Must have returned after 2 pm
- Dinner, last day: Must have returned after 8 pm
Calculating Per Diem
Faculty and staff
Your rates will automatically be calculated by Concur when you designate which meals you are claiming. See: Using the Travel Allowance Wizard
Students
See Travel Allowances, Mileage, and Per Diem Rates and this flowchart for determining per diem rates. Partial day rates are calculated at 75% of that day’s rate.
Please note – this does not mean 75% of each meal cost. If you claim lunch and dinner but not breakfast, the regular cost of breakfast will be subtracted from the total partial day rate.
Example: The partial day rate for the entire day is $55.50. The regular rate for breakfast is $18. You will receive $37.50. (Unfortunately, these are federal rules.)
