Travel – Understanding per diem
While “per diem” does mean “per day,” UNC actually provides a set amount for breakfast, lunch, and dinner. UNC will not reimburse any meals for a trip with no overnight stay.
You cannot claim snacks.
Partial Day Travel
There are special rules for the first and last day of a trip, also known as “partial day” travel.
- Breakfast, first day: Must have left before 6 am
- Lunch, first day: Must have left before 12 pm
- Lunch, last day: Must have returned after 2 pm
- Dinner, last day: Must have returned after 8 pm
Calculating Per Diem
Faculty and staff
Your rates will automatically be calculated by Concur.
If you are traveling on federal funds or on other funds that explicitly allow federal rates, use “Daily allowance.”
Otherwise, use “In State” or “Out of State” as appropriate (use “Out of State” for international travel).
If you are traveling on federal funds or on other funds that explicitly allow federal rates, you can use this flowchart for determining per diem rates. Some sources include “incidentals,” UNC does not include this amount.
Otherwise, you will be using the per diem rates established by the state of North Carolina. You can find these at Travel Allowances, Mileage, and Per Diem Rates.