Requesting Permission to Travel
UNC is not currently allowing university-related travel outside of the US. To request an exception, see the Gillings Global Travel Kit.
Please make sure you are compliant with State Dept policy on international air travel.
Traveling on Grants
Make sure your grant allows for international travel. If it’s not explicitly written into the budget, the budget will have be revised.
If it is a federal grant, you must fly into and out of the country on a US-owned/flagged airline. Tell World Travel that you must comply with the Fly America Act. There is a cheat sheet that lists exceptions. If you meet one of the exceptions and do not fly on a US-owned airline, you must fill out and include a waiver with the rest of your documentation.
Follow the instructions except for travel insurance (see below).
Faculty and staff should fill out form 1409.1.1f (up through the “Insured Status” column) and give it to whoever is helping you with your travel. This allows the department to pay directly so you don’t go out of pocket. Please include both the city and country you are traveling to under “Host Country.”
Student instructions will depend on how the travel is being processed; see Student Travel.
If you are traveling to multiple destinations, each should have its own line in the spreadsheet.
There’s more information on travel insurance, what it covers, and what it costs at the Finance Policy page.
If you plan to take research supplies with you, this is considered an export by US law. This includes your laptop, tablet or other electronic storage devices. You may not travel with laptops containing controlled information, including technology data or blueprints. Any technology you take must remain under your control the entire time. Contact the Export Control Officer for assistance with traveling with university laptops or research supplies.