International Travel | ESE Administrative Services Handbook

Requesting Permission to Travel

UNC is not currently allowing university-related travel outside of the US. To request an exception, see the Gillings Global Travel Kit.

COVID testing

Please make sure you are compliant with State Dept policy on international air travel.

Alerts

UNC Global’s Travel Information page

Traveling on Grants

Make sure your grant allows for international travel. If it’s not explicitly written into the budget, the budget will have be revised.

If it is a federal grant, you must fly into and out of the country on a US-owned/flagged airline. Tell World Travel that you must comply with the Fly America Act. There is a cheat sheet that lists exceptions.

Instructions

Follow the instructions except for travel insurance (see below).

Travel Insurance

Faculty and staff should fill out form 1409.1.1f (up through the “Insured Status” column) and give it to whoever is helping you with your travel. This allows the department to pay directly so you don’t go out of pocket. Please include both the city and country you are traveling to under “Host Country.”

Students should fill out form 1409.1.1f (up through the “Insured Status” column) and send it to Risk Management at risk@unc.edu. Include your name and the start date of your trip in the subject line. You will have to pay directly and reclaim the money via the Student Travel process. (Unless you are told otherwise by ESE staff.)

If you are traveling to multiple destinations, each should have its own line in the spreadsheet.

There’s more information on travel insurance, what it covers, and what it costs at the Finance Policy page.

Export Control

If you plan to take research supplies with you, this is considered an export by US law. This includes your laptop, tablet or other electronic storage devices. You may not travel with laptops containing controlled information, including technology data or blueprints. Any technology you take must remain under your control the entire time. Contact the Export Control Officer for assistance with traveling with university laptops or research supplies.