Faculty/Staff Travel
October 2024: Travel now requires a lodging receipt for any meal claims, even if you are not claiming lodging.
The Basics
- All permanent employee travel goes through Concur.
- You will create your own requests and expense reports.
- You are responsible for making your own bookings and other travel arrangements. See “Before the Trip”.
- All expenses must be reconciled within 30 days, even if you have to submit multiple reports for one trip. Airfare and charges on the T&E card may have to be reconciled before the trip.
- Make sure to get receipts for everything (except meals). Credit card statements will be rejected.
Things to Keep in Mind
- When you create a request or expense report, please include your last name, the conference name/destination, and the beginning trip date.
- Items like supplies, local hiring, etc are usually not considered travel expenses. See the section on cash advances under purchasing.
- Full-time permanent employees may apply for a Travel and Expense card. This is a corporate Visa card that can only be used for travel and business entertainment.
- Don’t assume you’ll be paid back for a non-standard expense; please ask your travel contact.
- Do not pay for someone else’s travel expenses. UNC will not reimburse you.
Instructions
Before the Trip
After the Trip
Policies, Forms, and Manuals
Contacts
If you need help, please contact the appropriate person below:
| Group | Travel Contact | |
|---|---|---|
| COFIRES / Characklis Lab | Deb Simone | dsimone@unc.edu |
| ESE | Robin Whitley | robin_whitley@unc.edu |
| IEHS / Fry Lab | Deb Simone | dsimone@unc.edu |
| OSHERC/NIOSH training grant (Nylander-French) | Julie Myers | jmaness@unc.edu |
| Water Institute | Angie Ross | Angela.Ross@unc.edu |
Travel Agency
World Travel – If you plan to book a flight via email or phone, please use their Travel Request Form. This will save you time in the long run.
