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Dec 2023: Please note the new rules about mileage (under “Ground Transportation”).

Also, the travel page has been divided into separate pages (see the menu on the left) for easier reading.

The Basics

  • All employee travel is now handled through Concur. There are two main components: Requests and Expenses.
  • You will create your own requests/expense reports.
  • You are responsible for making your own bookings and other travel arrangements. See “Before the Trip”.
  • Make sure to get receipts for everything (except meals). Credit card statements will be rejected!
  • Please look through the Concur documentation.
  • See UNC Travel Services’ Get Started page for your responsibilities and a helpful checklist.

Things to Keep in Mind

  • When you create a request or expense report, please include your last name, the conference name/destination, and the beginning trip date.
  • Items like supplies, local hiring, etc are usually not considered travel expenses. See the section on cash advances under purchasing.
  • Full-time permanent employees may apply for a Travel and Expense card. This is a corporate Visa card that can only be used for travel and business entertainment.
  • Don’t assume you’ll be paid back for a non-standard expense; please ask your travel contact.
  • You can only be paid back for your own travel expenses, meaning your plane ticket, your hotel room, etc. If you pay for someone else’s hotel room/flight/etc., you will not be paid back, although it’s possible they could be.

Contacts

If you need help, please contact the appropriate person below:

GroupTravel ContactEmail
COFIRES / Characklis LabDeb Simonedsimone@unc.edu
ESERobin Whitleyrobin_whitley@unc.edu
IEHS / Fry LabDeb Simonedsimone@unc.edu
OSHERC/NIOSH training grant (Nylander-French)Julie Myersjmaness@unc.edu
Water InstituteAngela Rossangela.ross@unc.edu
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