Surplus

All items purchased with University funds (trust, state, or grant) are property of the University. You cannot throw away or donate these items. Even if something is broken, you must go through the surplus process.

Some items cannot be surplussed. The EHS Lab Closeout Procedures have full instructions on preparing lab items for surplus.

Lab or Office Supplies/Furniture

1. Make a list of all the items you wish to dispose of.
2. Desks and cabinets must be completely empty. This includes items such as file folders, drawer organizers, etc.
3. Make sure all the items are in the same place and clearly marked as surplus.
4. Give the list to Robin Whitley.

Lab Equipment

1. Clean all the lab equipment you are surplussing.
2. Attach a signed Safety Clearance Form (the “orange sticker”) to each piece of lab equipment. Robin Whitley has a stash of these; call 919-962-5507 if you need more.
3. Make a list of all the items you wish to dispose of. Include asset barcode numbers if present.
4. Make sure all the items are in the same place and clearly marked as surplus.
5. Give the list to Robin Whitley.

Lab Freezers

1. Clean the freezer(s).
2. Attach a signed Safety Clearance Form (the “orange sticker”) to the freezer. Robin Whitley has a stash of these; call 919-962-5507 if you need more.
3. Ask Robin Whitley to submit a Facilities request to have the coolant removed. Provide her with funding information, any asset barcode, any facilities tag number, and the make and model of the freezer. Make sure the freezer is clearly marked.
4. Once the coolant is removed, notify Robin to contact surplus.

Computers

1. Make a list of all the items you wish to dispose of.
2. Make sure all the items are gathered in the same place and clearly marked as surplus.
3. Give the list to Jason Pruszko.