Visitors, Guests, Invited Seminar Speakers
Faculty are responsible for arranging the schedule of any visitors they invite, and for any expenses.
Scheduling a Visitor
Faculty are responsible for:
- Reserving any rooms necessary
- Arranging meeting times and meals
- Creating a flyer for any seminar
- The flyer must be accessible; contact Robin Whitley with the drafted flyer.
- Send the completed flyer to the chair and administrative staff so they can forward it to the ESE email lists.
- Submit an announcement to the Gillings calendar at https://sph.unc.edu/comm/announcements-form/.
- Communicating travel needs early. See below.
I want to
Pay for visitor parking at UNC
Single Guest
The closest parking lot we can validate is the Dogwood Deck on Manning Drive.
Your administrative assistant will need:
- Guest name
- Guest license plate or photos of the front and back of their parking stub.
- Date/time they will need covered.
The admin assistant will validate the parking after the guest arrives, which will allow them to leave without paying.
Event
See https://move.unc.edu/events/request-forms/event-request/
Pay for a visitor’s travel expenses
Speak to your administrative assistant.
- Airfare, hotel, and some ground expenses can be paid directly.
- The visitor can be reimbursed for expenses. They will have to be set up as a vendor first.
Take a visitor out to eat
Pay a visiting speaker an honorarium
They must be set up as an independent contractor. Speak to your account technician.
Information to give to visitors
SPH Visitor Information – contains directions, parking instructions, hotel information, and more.
What to Do in Chapel Hill – Local attractions
Visit Chapel Hill – Official tourist site
Templates and Checklists
ESE Guest Itinerary template
Seminar Template
