Student Travel
October 2024: Travel now requires a lodging receipt for any meal claims, even if you are not claiming lodging.
First Steps
- Fill out the ESE Student Pre-Authorization Travel Form. If you did not do this before the trip, please do it after. The form is now online and routes through Docusign, so you no longer have to email your faculty member directly. It will route to them and then back to you.
- When the form is routed back to you, decide if you need an increase in your Cost of Attendance. For additional information, please consult https://studentaid.unc.edu/graduate/what-aid-is-available/department-funding/ or email OSSA at aidinfo@unc.edu.
- Depending on your faculty member’s answer to the question, choose the appropriate travel process below. When you fill out the pre-trip prompter, make sure to upload the signed form.
- Note: It’s possible that you are filing travel through Concur. If that is the case, please consult the Concur documentation. Make sure to upload your travel form to your Concur request/reports.
Even if you think you know the procedure, please double-check. Travel adds new requirements all the time.
Travel Process
Note: students do not have or need access to GradStar or Web Travel. These are the systems used by the department to pay you. We reference them because it tells the staff which set of rules we are operating by.
Travel for Student Benefit via GradStar
Travel for University Benefit via Web Travel (or Concur)
Forms and Policies
Contacts
If you need help, please contact the appropriate person below:
| Group | Travel Contact | |
|---|---|---|
| COFIRES / Characklis Lab | Deb Simone | dsimone@unc.edu |
| ESE | Robin Whitley | robin_whitley@unc.edu |
| IEHS / Fry Lab | Deb Simone | dsimone@unc.edu |
| OSHERC/NIOSH training grant (Nylander-French) | Julie Myers | jmaness@unc.edu |
| Water Institute | Angie Ross | Angela.Ross@unc.edu |
