Student Travel

You must follow ALL of the steps below. The authorization form is only the first step.

First Steps

1. Fill out the ESE Student Pre-Authorization Travel Form (PDF Version).
   • If you did not do this before the trip, please do it after.
   • The Docusign form will route automatically based on the email addresses you enter. If it doesn’t work, use the pdf instead.
   • Because this form is attached to Robin Whitley’s account, it will appear that the emails come from her. She does not actually send or have any knowledge of these emails; they are automatic.
2. When the form is routed back to you, look at what your advisor selected for Primary Beneficiary, Student or University.
   • Student: decide if you need an increase in your Cost of Attendance. For additional information, please consult https://studentaid.unc.edu/graduate/what-aid-is-available/department-funding/ or email OSSA at aidinfo@unc.edu.
   • University: select “University is the beneficiary. COA does not apply.”
3. Sign the form.
4. Choose the appropriate travel process below to submit your complete form and request advances, airfare, registration, etc.
   • International travelers: You must request additional approval before you can leave the country.

Travel Process

Travel for Student Benefit via GradStar
Travel for University Benefit via Web Travel (or Concur)
Forms and Policies

Contacts

If you need help, please contact the appropriate person below: