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When do I need to create a request?

  • If you’re going to stay at your destination overnight.
  • If you’re booking a flight.
  • If you’re renting a car.

Remember: the request must be approved before you can book a flight, rent a car, pay registration, etc.

What should I know about the first screen/header?

  • Title should be your last name, destination, and first day of travel
    • Ex: Whitley – Bahamas – 07/01/2025
  • Funding information: if you don’t know the chartfields, put it in the additional information or the comments field.
  • The department ID will default to ESE (463001). If another department is paying, please change the ID to that department so the approvals will route to them.
  • You can access this screen later by going to Request Details -> Edit Request Header

What needs to be in the request?

  • All your estimated expenses, including meals.

Special Cases