Concur Requests

When do I need to create a request?

• If you’re going to stay at your destination overnight.
• If you’re booking a flight.
• If you’re renting a car.
• If you’re using your T&E card to pay for a conference registration (even if it’s local).

Remember: the request must be approved before you can book a flight, rent a car, pay registration, etc.

What should I know about the first screen/header?

• Title should be your last name, destination, and first day of travel
  • Ex: Whitley – Bahamas – 07/01/2025
• Funding information: if you don’t know the chartfields, put it in the additional information or the comments field.
• The department ID will default to your home department (example: ESE will show as 463001). If another department is paying, please change the ID to that department so the approvals will route to them.
• You can access this screen later by going to Request Details -> Edit Request Header

What needs to be in the request?

• All your estimated expenses, including meals.
  • How to Add Meals to Your Request

Additional Documentation

• AirBNB/other nonhotel option: Third party lodging request form
• International travel: Approved form (See International Travel)
• Personal travel that changes your trip dates: Estimate for the flights/train/mileage you would take if only going on business: See Policy