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FunctionsCategoryPrimary ContactBack upNotes
Academic Personnel LiaisonHRRhoda CernyDoris Dworschak
Admissions processStudent ServicesJennifer Mooreworking with Graduate School, coordination with faculty/committees
Airgas - OrderingPurchasingLabsRobin WhitleyEprocurement
Dry Ice and Cylinder Pickup
Airgas - ReconciliationFinanceRobin WhitleyCommunicate demurrage charges to labs and funding changes to UNC
Awards CommitteeAwardsRhoda Cerny
Calendar Pickup (yearly, UNC Printing)Department OperationsRhoda Cerny
Carolina Cares/ Carolina Shares Department OperationsRhoda Cerny
Cash AdvanceFinanceAccount managers/business officersTara Fitchsee Purchasing Overview
Cash/Check DepositsFinanceLynda PetersonLynda Peterson / Eva Keele / Tara FitchThree people must handle each deposit
CBM ReconcilerFinanceTara FitchEva Keeleincludes FedEx, Carolina Inn, background checks, etc.
Class schedulingStudent ServicesJennifer Mooreadd, delete, update classes
Classroom schedulingStudent ServicesJennifer Moorescheduling for classes only, add, change
Department PhotoDepartment OperationsRhoda CernyTBDSPH Comm takes photo
DirectoryCommunicationsRhoda CernyRobin Whitley
Dissertation coordinationStudent ServicesJennifer Moorescheduling room, printing announcements, putting together files
ePro / Buy CarolinaPurchasingLabsRobin WhitleyWI - Todd Downes
CFRES - Zamira Gleason
IEHS - Zamira Gleason
Equipment InventoryDepartment OperationsRobin WhitleyDoris Dworschak
ESE Dept Funds, State and Trust FundsFinanceDoris Dworschak
Event Planning (Department-level)Events and MeetingsRhoda CernyExamples: ice cream social, department guests, special events
Event Planning (Research-related)Events and MeetingsFaculty, LabsExamples: Class lectures; individual lab guests
Event Planning (Student Recruiting)Student ServicesJennifer Mooreopen house, recruiting events, discover Gillings, etc
Facilities RequestsFacilitiesRobin Whitley
Faculty Cost CentersFinanceTara FitchDoris Dworschak
Faculty Meetings Events and MeetingsRhoda Cerny (w/chair)(scheduling, agendas, minutes)
Faculty Payroll HRAccount Tech/Tara FitchDoris Dworschak(academic and summer)
FedEx shippingShippingLabsRobin WhitleyWI - Todd Downes
CFRES - Zamira Gleason
IEHS - Zamira Gleason
Fiscal Team MeetingsFinanceTara Fitch
HR for permanent and temporary personnelHRTiffany HarperSPH Shared Services
I-9 (Staff)HRTiffany HarperSPH Shared Services
I-9 (Student)HREva KeeleTara Fitch/Aja Martindale/Doris Dworschak
Independent ContractorsFinanceLynda Peterson/Tara FitchWI - Todd Downes
CFRES - Aja Martindale
IEHS - Kriste Smith
Interview scheduling - admin/fiscalHRDoris Dworschak
Interview scheduling - facultyHRRhoda Cerny
Interview scheduling - lab staff, postdocsHRFaculty, Labs
Invoices (payments to companies under $5000)PurchasingRobin Whitley
IT Desktop SupportITJason PruszkoSPH IT team
KeysFacilitiesRobin WhitleyIncludes lab wing and after hours card access
LaundryFacilitiesLabsRobin Whitley for access
ListservCommunicationsRhoda Cerny / Kira Jones
Mail distributionShippingRobin Whitley
Master Fund ListFinanceTara Fitch
Meetings - labsEvents and MeetingsFaculty, LabsRoom reservations, A/V
Meetings - staffEvents and MeetingsTara FitchDoris Dworschak
New employee initial welcomingHRRhoda Cernystaff in relevant area take over(welcome packet, parking, intro/tour for faculty and dept. level staff)
NIOSH training grantFinanceLynda PetersonTara Fitch
ParkingDepartment OperationsRhoda Cerny
Pcard ReconciliationFinanceCardholdersAccount Managers
Post-award team leaderFinanceTara FitchDoris Dworschak
Pre award Team leaderGrantsJennifer EspinozaAja Martindale
Pre-award - Fry, Characklis, and all NIHGrantsAja MartindaleJennifer Espinoza
Pre-award Water InstituteGrantsTodd DownesJennifer Espinoza(Federal and Domestic)
Pre-award Water Institute (International)GrantsPITodd DownesTodd will help with internal processes, but the PI must write and manage the proposal.
Printing (business cards, large jobs, etc.)Department OperationsRobin Whitley
Purchase orders PurchasingRobin Whitleysee Purchasing Overview
RecyclingFacilitiesRobin Whitley
ReimbursementsPurchasingRobin Whitleysee Purchasing Overview
SPOTS space databaseDepartment OperationsRobin WhitleyDoris Dworschak
Staff & Faculty HR actionsHRTiffany Harperothers in SPH HR
Student appointment lettersStudent ServicesJennifer Moore
Student Health Insurance (GSHIP)Student ServicesEva KeeleDoris Dworschak
Student HiringStudent Services/HREva KeeleDoris Dworschak / Aja MartindaleIncludes work study
Student PosterStudent ServicesKira JonesAnnual photo sessions around orientation in the fall
Student Registration IssuesStudent ServicesJennifer Moore
Student Services awardsStudent ServicesJennifer MooreSPH Shared Services
Student Visits & interviews with facultyStudent ServicesJennifer MooreKira Jonesprospective students
SurplusFacilitiesRobin Whitley
Systems AccessFinanceTara FitchDoris Dworschak(Infoporte, Connect Carolina, HR, Web Travel, PCard, Approvers)
Teaching support (copying and printing)Department OperationsTARobin Whitley
TelephonesCommunicationsRobin Whitley
Travel (advances, airfare, reimbursements)TravelRobin WhitleyWI - Todd Downes
CFRES - TBD
IEHS - TBD
NIOSH - Julie Myers
U.S. MailShippingRobin Whitley
VisasHRTBDSPH Shared Services
Website updates (ESE Academic pgs)Student ServicesKira JonesRhoda Cerny
Website/Communications (ESE main pages, profiles)CommunicationsRhoda CernyCFRES - Zamira Gleason
IEHS - Zamira Gleason
Websites - SakaiCommunicationsFaculty, TAsRobin Whitley
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