Staff Responsibilities
| Functions | Category | Primary Contact | Back up | Notes |
|---|---|---|---|---|
| Academic Personnel Liaison | HR | Rhoda Cerny | Doris Dworschak | |
| Admissions process | Student Services | Jennifer Moore | working with Graduate School, coordination with faculty/committees | |
| Airgas - Ordering | Purchasing | Labs | Robin Whitley | Eprocurement Dry Ice and Cylinder Pickup |
| Airgas - Reconciliation | Finance | Robin Whitley | Communicate demurrage charges to labs and funding changes to UNC | |
| Awards Committee | Awards | Rhoda Cerny | ||
| Calendar Pickup (yearly, UNC Printing) | Department Operations | Rhoda Cerny | ||
| Carolina Cares/ Carolina Shares | Department Operations | Rhoda Cerny | ||
| Cash Advance | Finance | Account managers/business officers | Tara Fitch | see Purchasing Overview |
| Cash/Check Deposits | Finance | Lynda Peterson | Lynda Peterson / Pedro Monzon / Tara Fitch | Three people must handle each deposit |
| CBM Reconciler | Finance | Tara Fitch | includes FedEx, Carolina Inn, background checks, etc. | |
| Class scheduling | Student Services | Jennifer Moore | add, delete, update classes | |
| Classroom scheduling | Student Services | Jennifer Moore | scheduling for classes only, add, change | |
| Department Photo | Department Operations | Rhoda Cerny | TBD | SPH Comm takes photo |
| Directory | Communications | Rhoda Cerny | Robin Whitley | |
| Dissertation coordination | Student Services | Jennifer Moore | scheduling room, printing announcements, putting together files | |
| ePro / Buy Carolina | Purchasing | Labs | Robin Whitley | WI - Eliza Allen CFRES - Debra Simone IEHS - Debra Simone |
| Equipment Inventory | Department Operations | Robin Whitley | Doris Dworschak | |
| ESE Dept Funds, State and Trust Funds | Finance | Doris Dworschak | ||
| Event Planning (Department-level) | Events and Meetings | Rhoda Cerny | Examples: ice cream social, department guests, special events | |
| Event Planning (Research-related) | Events and Meetings | Faculty, Labs | Examples: Class lectures; individual lab guests | |
| Event Planning (Student Recruiting) | Student Services | Jennifer Moore | open house, recruiting events, discover Gillings, etc | |
| Facilities Requests | Facilities | Robin Whitley | ||
| Faculty Cost Centers | Finance | Tara Fitch | Doris Dworschak | |
| Faculty Meetings | Events and Meetings | Rhoda Cerny (w/chair) | (scheduling, agendas, minutes) | |
| Faculty Payroll | HR | Account Tech/Tara Fitch | Doris Dworschak | (academic and summer) |
| FedEx shipping | Shipping | Labs | Robin Whitley | |
| Fiscal Team Meetings | Finance | Tara Fitch | ||
| HR for permanent and temporary personnel | HR | LaTonya Simrel-Wright | SPH Shared Services | |
| I-9 (Staff) | HR | LaTonya Simrel-Wright | SPH Shared Services | |
| I-9 (Student) | HR | Pedro Monzon | Tara Fitch/Aja Martindale/Doris Dworschak | |
| Independent Contractors | Finance | Lynda Peterson/Tara Fitch | WI - Eliza Allen CFRES - Aja Martindale IEHS - Kriste Smith |
|
| Interview scheduling - admin/fiscal | HR | Doris Dworschak | ||
| Interview scheduling - faculty | HR | Rhoda Cerny | ||
| Interview scheduling - lab staff, postdocs | HR | Faculty, Labs | ||
| Invoices (payments to companies under $5000) | Purchasing | Robin Whitley | ||
| IT Desktop Support | IT | Jason Pruszko | SPH IT team | |
| Keys | Facilities | Robin Whitley | Includes lab wing and after hours card access | |
| Laundry | Facilities | Labs | Robin Whitley for access | |
| Listserv | Communications | Rhoda Cerny / Kira Jones | ||
| Mail distribution | Shipping | Robin Whitley | ||
| Master Fund List | Finance | Tara Fitch | ||
| Meetings - labs | Events and Meetings | Faculty, Labs | Room reservations, A/V | |
| Meetings - staff | Events and Meetings | Tara Fitch | Doris Dworschak | |
| New employee initial welcoming | HR | Rhoda Cerny | staff in relevant area take over | (welcome packet, parking, intro/tour for faculty and dept. level staff) |
| NIOSH training grant | Finance | Lynda Peterson | Tara Fitch | |
| Parking | Department Operations | Rhoda Cerny | ||
| Pcard Reconciliation | Finance | Cardholders | Account Managers | |
| Post-award team leader | Finance | Tara Fitch | Doris Dworschak | |
| Pre award Team leader | Grants | Jennifer Espinoza | Aja Martindale | |
| Pre-award - Fry, Characklis, and all NIH | Grants | Aja Martindale | Jennifer Espinoza | |
| Pre-award Water Institute | Grants | Eliza Allen | Jennifer Espinoza | (Federal and Domestic) |
| Pre-award Water Institute (International) | Grants | PI | Eliza Allen | Eliza will help with internal processes, but the PI must write and manage the proposal. |
| Printing (business cards, large jobs, etc.) | Department Operations | Robin Whitley | ||
| Purchase orders | Purchasing | Robin Whitley | see Purchasing Overview | |
| Recycling | Facilities | Robin Whitley | ||
| Reimbursements | Purchasing | Robin Whitley | see Purchasing Overview | |
| SPOTS space database | Department Operations | Robin Whitley | Doris Dworschak | |
| Staff & Faculty HR actions | HR | LaTonya Simrel-Wright | others in SPH HR | |
| Student appointment letters | Student Services | Jennifer Moore | ||
| Student Health Insurance (GSHIP) | Student Services | Pedro Monzon | Doris Dworschak | |
| Student Hiring | Student Services/HR | Pedro Monzon | Doris Dworschak | Includes work study |
| Student Poster | Student Services | Kira Jones | Annual photo sessions around orientation in the fall | |
| Student Registration Issues | Student Services | Jennifer Moore | ||
| Student Services awards | Student Services | Jennifer Moore | SPH Shared Services | |
| Student Visits & interviews with faculty | Student Services | Jennifer Moore | Kira Jones | prospective students |
| Surplus | Facilities | Robin Whitley | ||
| Systems Access | Finance | Tara Fitch | Doris Dworschak | (Infoporte, Connect Carolina, HR, Web Travel, PCard, Approvers) |
| Teaching support (copying and printing) | Department Operations | TA | Robin Whitley | |
| Telephones | Communications | Robin Whitley | ||
| Travel (advances, airfare, reimbursements) | Travel | Robin Whitley | WI - Eliza Allen CFRES - Debra Simone IEHS - Debra Simone NIOSH - Julie Myers |
|
| U.S. Mail | Shipping | Robin Whitley | ||
| Visas | HR | TBD | SPH Shared Services | |
| Website updates (ESE Academic pgs) | Student Services | Kira Jones | Rhoda Cerny | |
| Website/Communications (ESE main pages, profiles) | Communications | Rhoda Cerny | CFRES - Debra Simone IEHS - Debra Simone |
|
| Websites - Sakai | Communications | Faculty, TAs | Robin Whitley |
