Staff Responsibilities
| Functions | Category | Primary Contact | Back up | Notes |
|---|---|---|---|---|
| Academic Personnel Liaison | HR | Rhoda Cerny | Doris Dworschak | |
| Admissions process | Student Services | Jennifer Moore, Kim Sieler | working with Graduate School, coordination with faculty/committees | |
| Airgas - Ordering | Purchasing | Labs | Robin Whitley | Eprocurement Dry Ice and Cylinder Pickup |
| Airgas - Reconciliation | Finance | Robin Whitley | Communicate demurrage charges to labs and funding changes to UNC | |
| Awards Committee | Awards | Rhoda Cerny | ||
| Calendar Pickup (yearly, UNC Printing) | Department Operations | Rhoda Cerny | ||
| Carolina Cares/ Carolina Shares | Department Operations | Rhoda Cerny | ||
| Cash Advance | Finance | Account Technician | Tara Fitch | see Purchasing Overview |
| Cash/Check Deposits | Finance | Lynda Peterson | Angie Ross / Tara Fitch | Three people must handle each deposit |
| CBM Reconciler | Finance | Pedro Monzon | Tara Fitch | includes FedEx, Carolina Inn, background checks, etc. |
| Class scheduling | Student Services | Kira Jones and Orlando Coronell | add, delete, update classes | |
| Classroom scheduling | Student Services | Kira Jones | scheduling for classes only, add, change | |
| Department Photo | Department Operations | Rhoda Cerny | SPH Comm takes photo | |
| Directory | Communications | Rhoda Cerny | Robin Whitley | |
| Dissertation coordination | Student Services | Jennifer Moore | scheduling room, printing announcements, putting together files | |
| ePro / Buy Carolina | Purchasing | Labs | ESE - Robin Whitley COFIRES - Debra Simone IEHS - Debra Simone WI - Angie Ross | |
| Equipment Inventory | Department Operations | Robin Whitley | Doris Dworschak | |
| ESE Dept Funds, State and Trust Funds | Finance | Doris Dworschak | Tara Fitch | |
| Event Planning (Department-level) | Events and Meetings | Rhoda Cerny | Examples: ice cream social, department guests, special events | |
| Event Planning (Research-related) | Events and Meetings | Faculty, Labs | Examples: Class lectures; individual lab guests | |
| Event Planning (Student Recruiting) | Student Services | Kira Jones | open house, recruiting events, discover Gillings, etc | |
| Facilities Requests | Facilities | Robin Whitley | ||
| Faculty Cost Centers | Finance | Tara Fitch | Doris Dworschak | |
| Faculty Meetings | Events and Meetings | Rhoda Cerny (w/chair) | (scheduling, agendas, minutes) | |
| Faculty Payroll | HR | Account Tech/Tara Fitch | Doris Dworschak | (academic and summer) |
| FedEx shipping | Shipping | Labs | Robin Whitley | |
| Fiscal Team Meetings | Finance | Tara Fitch | ||
| HR for permanent and temporary personnel | HR | LaTonya Simrel-Wright | SPH Shared Services | |
| I-9 (Staff) | HR | LaTonya Simrel-Wright | SPH Shared Services | |
| I-9 (Student) | HR | Pedro Monzon, Doris Dworschak, Tara Fitch, Kira Jones, Angie Ross | ||
| Independent Contractors | Finance | Account Technician | Tara Fitch, Lynda Peterson | |
| Interview scheduling - admin/fiscal | HR | Doris Dworschak | ||
| Interview scheduling - faculty | HR | Rhoda Cerny | ||
| Interview scheduling - lab staff, postdocs | HR | Faculty, Labs | ||
| Invoices (payments to companies under $5000) | Purchasing | Robin Whitley | ||
| IT Desktop Support | IT | Jason Pruszko, Larry Brantley | SPH IT team | |
| Keys | Facilities | Robin Whitley | Includes lab wing and after hours card access | |
| Laundry | Facilities | Labs | Robin Whitley for access | |
| Listserv | Communications | Rhoda Cerny / Kira Jones | ||
| Mail distribution | Shipping | Robin Whitley | ||
| Master Fund List | Finance | Tara Fitch | ||
| Meetings - labs | Events and Meetings | Faculty, Labs | Room reservations, A/V | |
| Meetings - staff | Events and Meetings | Rhoda Cerny | Doris Dworschak | |
| New employee initial welcoming | HR | Rhoda Cerny | staff in relevant area take over | (welcome packet, parking, intro/tour for faculty and dept. level staff) |
| NIOSH training grant | Finance | Lynda Peterson | Tara Fitch | |
| Parking | Department Operations | Rhoda Cerny | ||
| Pcard Reconciliation | Finance | Cardholders | Account Managers, Tara Fitch | |
| Post-award team leader | Finance | Tara Fitch | Doris Dworschak | |
| Pre award Team leader | Grants | Jennifer Espinoza | Angie Ross | |
| Pre-award - COFIRES | Grants | Jennifer Espinoza | ||
| Pre-award - IEHS | Grants | Angie Ross | Jennifer Espinoza | (Federal and Domestic) |
| Pre-award - Water Institute | Grants | Angie Ross | Jennifer Espinoza | (Federal and Domestic) |
| Pre-award - Water Institute (International) | Grants | Jennifer Espinoza | ||
| Printing (business cards, large jobs, etc.) | Department Operations | Robin Whitley | ||
| Purchase orders | Purchasing | Robin Whitley | see Purchasing Overview | |
| Recycling | Facilities | Robin Whitley | ||
| Reimbursements | Purchasing | Robin Whitley | Tara Fitch | see Purchasing Overview |
| SPOTS space database | Department Operations | Robin Whitley | Doris Dworschak | |
| Staff & Faculty HR actions | HR | LaTonya Simrel-Wright | others in SPH HR | |
| Student appointment letters | Student Services | Kira Jones | ||
| Student Health Insurance (GSHIP) | Student Services | Pedro Monzon, Kira Jones | Doris Dworschak | |
| Student Hiring | Student Services/HR | Pedro Monzon | Doris Dworschak | Includes work study |
| Student Poster | Student Services | Kira Jones | Annual photo sessions around orientation in the fall | |
| Student Registration Issues | Student Services | Kira Jones, Jennifer Moore, Kim Sieler | ||
| Student Services awards | Student Services | Jennifer Moore | SPH Shared Services | |
| Student Visits & interviews with faculty | Student Services | Kira Jones, Jennifer Moore, Kim Sieler | Kira Jones | prospective students |
| Surplus | Facilities | Robin Whitley | ||
| Systems Access | Finance | Tara Fitch | Doris Dworschak | (Infoporte, Connect Carolina, HR, Web Travel, PCard, Approvers) |
| Teaching support (copying and printing) | Department Operations | TA | Robin Whitley | |
| Telephones | Communications | Robin Whitley | ||
| Travel - faculty and staff | Travel | ESE: Faculty or staff member COFIRES: Debra Simone IEHS: Debra Simone WI: Angie Ross | Robin Whitley | |
| Travel - students | Travel | ESE: Robin Whitley COFIRES: Debra Simone IEHS: Debra Simone NIOSH: Julie Myers WI: Angie Ross | Robin Whitley | Pedro Monzon processes all Gradstar travel entries |
| U.S. Mail | Shipping | Robin Whitley | ||
| Visas | HR | LaTonya Simrel-Wright | SPH Shared Services | |
| Website updates (ESE Academic pgs) | Student Services | Kira Jones | Rhoda Cerny | |
| Website/Communications (ESE main pages, profiles) | Communications | Rhoda Cerny | ||
| Websites - Sakai | Communications | Faculty, TAs | Robin Whitley |
